Charter Bus Prices: How to Calculate Your Oklahoma City Bus Rental Costs

We understand one of the first things you may be wondering is how much it costs to rent a charter bus in Oklahoma City. Charter bus pricing can vary based on several factors, but below is a general breakdown to get you started:

*Prices in the above table are estimates only. Charter bus pricing is influenced by availability, seasonality, trip duration, and more factors (outlined in the next paragraph).

**Hourly rates require a minimum of five hours to secure your Oklahoma City charter bus. 

***If you book a daily rental, you may also be subject to additional charges for extra mileage or overtime.  

Calculating the Cost of Your Charter Bus

The above table is just an estimate. The actual cost of renting a charter bus in Oklahoma City can vary based on different factors. See below for some examples:

• Number of passengers: Larger charter buses tend to cost more than minibuses. Depending on how many passengers you have, you may need a larger charter bus or even more than one bus. It’s important to have your passenger count finalized when you call so that you don’t end up renting a bigger Oklahoma City charter bus than what you end up needing. 
• Distance: Another factor to consider when renting a charter bus in Oklahoma City is the distance you plan to travel. Many local trips tend to be quoted by hour, with a five-hour minimum required on all rentals. But longer trips can be quoted by either the mile or even day if your rental needs exceed 10 hours. 
• Time of Year: Demand for charter buses in Oklahoma City is higher during certain times of the year, especially the summer months from April to June. It’s also important to keep in mind any important events that are happening during your travel times, as that could also limit availability. 
• Other Travel Factors: There are additional factors to think about when renting an Oklahoma City charter bus that may not come to mind immediately. Examples of these include parking permits, toll fees, a hotel room for your driver if you stay somewhere overnight during travels, and others. While not mandatory, it’s also industry standard to tip your charter bus driver around 5-10% of the cost of your rental for a job well done. 

At Oklahoma City Charter Bus Company, we pride ourselves on price fairness and transparency. Our reservation team will always do everything they can to get you the best price possible on your Oklahoma City charter bus rental and will break down every cost associated with your rental with no surprises or hidden fees. 

Below are a few examples of different types of trips in Oklahoma City that we have provided charter bus transportation for.

Company Outings in Tulsa

A regional manager at QuikTrip is planning a trip for her best store managers in Oklahoma to visit headquarters in Tulsa. While they are there, she wants to arrange for them to have some fun at tourist attractions like the Air & Space Museum, Center of the Universe, and Philbrook Museum of Art. She chooses 10 different managers from different stores across the state and arranges for them to meet at the Tulsa headquarters, planning to pay for their travel expenses along the way.

In order to make travel more convenient once they are in the city, she decides to rent a 20-passenger minibus rental to shuttle her, the managers, and other senior members of staff around Tulsa to see the city. She decides to rent it for an entire day, which amounts to $1,410. She is able to build a custom itinerary for their day out in Tulsa, and she and her team end up having a great day seeing the sights. She generously tips the charter bus driver 10% for a job well done, adding $141 to their total. 

Weddings in Oklahoma City

A couple is getting married in Oklahoma City. Their guest list is 80 people and they plan on getting married on a Saturday. As they begin planning logistics, they realize there are some gaps in group transportation that can be tricky. Their reception is going to be at a different location than the ceremony venue, the bride and groom need reliable transportation for their bachelor and bachelorette parties, and the reception venue has limited parking options for all the cars. 

They decide to both rent an 18-passenger minibus in Oklahoma City for their bachelor and bachelorette parties in order to have a designated driver and enjoy the night to their heart’s content. The minibuses are able to pick them up directly at their hotel for a night out on the town, and they each rent a bus for their parties from 8 PM to 2 AM. The quote for their Oklahoma City minibus rentals is $100 each, since they are in the same city, and they are quoted by the hour for a total of $600 per bus, or $1,200 for both of them. Because each wedding party has 10 members, the cost per passenger is only $60 each, which is less than most Uber rides with more flexibility.

They also decide to rent a 25-passenger minibus for the day of the wedding to provide shuttle service for some of the out-of-town guests to the ceremony, and from the ceremony to the reception to make up for the reception venue’s lack of parking. They rent the minibus at a rate of $110 per hour from 12 PM to 5 PM to give guests plenty of time, totaling up to only $550.

Their total for all three minibus rentals added up to $1,750 for the weekend, and they tip their drivers 5% each for a job well done, adding about $90 to their overall cost. 

A Field Trip to the Oklahoma City Zoo

An environmental sciences educator at a middle school outside of Oklahoma City wants to take her students on a trip to the Oklahoma City Zoo to have them learn about wildlife conservation. She meets with the other science teachers and they all decide to take their classes to the zoo. There are four different science classes at the middle school, and the total number of students that need transportation is 94. The trip is planned for August, when the students come back from summer vacation, and they worry about the excessive heat during the 30-minute drive to the zoo. They also have a student that will need transportation with wheelchair accommodations, which the school buses at the middle school do not have. 

They decide to rent an Oklahoma City charter bus for the trip, which offers ADA-accessible features along with A/C and features to keep students entertained like TVs. They end up renting two 56-passenger charter bus rentals, which easily accommodate the group, for $120 each from 9 AM to 4 PM. This brings the total cost of their rental to $1,680, making it only about $18 per student for safe and reliable transportation to the Zoo. They also tip each charter bus driver 7%, adding about $118 to the cost of their Oklahoma City charter bus rentals.